Identify and Elaborate Differences of the UBS terms.

(a)  Deleting Individual data VS Deleting all data in the UBS system

Deleting All Transaction – It is to delete all transactions, account numbers and batch titles of the data folder will be deleted. The user may partially clear or delete all data or transaction in the system. Go to 7. Housekeeping à 6. Clear Files / Generate Sample Chart. Choose the first option which is Clear both chart of account and transactions and then OK button.

Deleting Individual Transaction – It is to delete single or individual transaction only. There are 2 steps to delete transactions :-

i. Step 1

Ø  Go to the batch contains the transaction.

Ø  By using V.EDIT function at 1. Transactions File Maintenance, edit the debit and 

credit side of the transaction as following :-

a) Key in all (10) asterisk (**********) in Reference Number Field

b)Change the amount to 0.00

Ø And then Click SAVE button.

 ii.Step 2

Ø  Go to 7. Housekeeping à 4. File Organisation.

Ø  Click Unmark All button, then Mark on Delete Unwanted Transactions and then 
Click OK button.

(b)Backup VS Restore 

BACKUP

 Compression of multiple data files from sage UBS Accounting System into 

one  compressed file and transfer the compressed file to disk / USB flash drive or 

hard disk. Go to file and select backup and restore click backup.Click on backup 

button then click on ok button to start on compressing data files into a compressed 

file,named as backup.acc. the compressed file then shall be  transferred   

and stored in the floppy  disk.After completed, click on ok button to go back to main 

menu.

RESTORE

Decompress the compressed files from floppy disk / USB flash drive or hard disk in

order to recover back the multiple original data files which shall be stared back into

the system.

(c) Add entry VS Quick entry

ADD ENTRY

Is a single transaction entry procedures. When you enter a debit 

entry, you have to add credit entry or vice-versa to complete the double entry 

concept.

QUICK ENTRY 

- Is a double transaction entry procedure. When you enter one side 

of the double entry, the UBS accounting system will generate the other side of the 

entry automatically. All you need to do is to nominate a MASTER ACCOUNT. Master 

Account can be any double entry account and it means the account’s entry will be 

handled by the system

(d) Lock VS Unlock Batches

Lock Batch 
Lock batches is a step that to prevent the batches loss and when it comes 
to deleted the transaction. You can choose any batches to lock by click to 
'Transaction--> Organize batches'. High light the batches that you are want 
to lock and after that click 'Lock'. There will be sign of letter 'L' at the side of batches which means that it is already be lock.

Unlock Batch

To unlock the batches, we need to go to administrative tools at 7.Houskeeping. Enter the UBS password, click on tools tab and then, click on number 6 item and click apply. After that, highlight at the batches, erase at L.Transaction column and L.Status column than exit. When check back, we can edit the transaction on that batches.

(e) Special account VS Non-special account

SPECIAL ACCOUNT

As signed when that account requires certain function or effects in the reports. Account no. description special account : 

3010/000 Bank PV 

3030/000 stock BS

6020/000 closing stock

6010/000 opening stock

7000/000 Manufacturing Account

NON-SPECIAL ACCOUNT

Non-special account is an account that not required certain function or certain specification. Is is the account that not giving any effect when printing report